Download Free Excel Timeline Template

A timeline can be a useful way to visualize events or changes that occur over periods of time. Excel can be a powerful tool for creating timelines, especially when you want to perform date calculations or take advantage of the drawing tools in Excel Sheets. A project timeline can be created in Excel using charts linked to data tables for automated updates.

With this free excel timeline template, you’ll have a very organized set of documents in which you can create a project timeline, track performance and store data for future analysis.

Excel Timeline Template

Use for Excel, OpenOffice, and Google Sheets



One of the useful features Excel timeline is the ability to choose a different color for the bars in the timeline via a drop-down box in the Color column. This makes it very easy to identify the different phases of tasks. You can insert and delete tasks anytime by just inserting or deleting rows in the spreadsheet’s data table. This technique is very handy for a product development cycle (Concept Development, System Design, and development, Detail Designing, Testing and Refining, Production, etc.), where different colors represent different phases of the cycle. Also, there are many other ways to use this type of Excel timeline. Another easy way to group tasks within a project timeline is by key organization function, such as Product Marketing, Designing, Testing, Manufacturing of goods, Finance, Sales, Quality Assurance, Legal issues etc.

In any project timeline, you may want to define at least a couple of milestones. In this template, you will see 3 milestones as vertical lines. You can edit the milestone labels and dates on the data table. The template lets you add more milestones but would require you to create the new data series yourself. Just inserting rows for more milestones isn’t an option.

This project timeline allows you up to six different colors. But adding more colors would require some Excel experience. Some common steps to follow to attempt adding more colors:

  1. Add a new column to the right of the existing data table.
  2. Copy the formulas from the previous column into the new column.
  3. Select the timeline and drag the range marker to the right to include the new column.
  4. Add some data to see what color the new column uses and then update the column label.
  5. Update the list used for the data validation drop-down box in the Color column to include the new label.