Free Photography Invoice Template for Excel 2007 – 2016

Work smarter, not harder. How you invoice your clients can determine whether or not you are leaving money on the table. Let’s look at different invoicing approaches, their pros, and cons, and find the one that makes the most sense. Each method comes with photography invoice template in Microsoft Word and Excel.

With this free photography invoice template, you’ll have a very organized set of documents in which you can create an invoice whenever you are going to sell your photography services and send it to your clients for payments.

Photography Invoice Template

Use for Excel, OpenOffice, and Google Sheets



Photography service needs proper invoicing. If your invoice is not professional enough then you may lose your clients.  A photography invoice can be created in lots of different ways. some of the major billing ways and it’s pros and cons are described below.

Hourly Invoicing

When you invoice hourly, you get paid for the time it actually takes to complete the task.


  • Have control over your time.
  • Get paid for work that takes longer than you estimated.
  • Can focus on quality without feeling rushed.


  • Can’t give a client a solid figure.
  • Client expectations don’t always line up with the amount of time that activities take.
  • Clients are unhappy that it took longer than they thought and want to renegotiate after the fact.

Lump Sum Invoicing

In Lump Sum invoicing, you and the client settled on a fixed price for the service.


  • Know exactly how much you’ll make on the job.
  • If it doesn’t take as long as you thought, you come out ahead.
  • The client knows exactly what they will pay, avoiding disputes later.
  • You won’t feel like someone is watching how you use “their” time.


  • You make the same amount even if the job takes longer.
  • Really need to know how long the job should actually take in order to settle on a price that is fair for both you and the client.
  • If it takes longer than expected, you will be out the time and money.
  • Clients can be very demanding, and will often ask for extra work that they expected to be included in your lump sum price, which would put you in the position of losing money to keep your client happy.

Time plus cost invoicing

Hourly invoicing where the client pays (typically through you) for materials, transport, etc.


  • It is clearer to the client what they are paying for.
  • You are never out for extra materials that you may need.
  • There is flexibility for during-project or last-minute decisions for you and the client without you losing out.


  • The invoice looks more complicated to the client/takes longer to explain.
  • The client will not have a set price beforehand, which can be disconcerting.
  • The client may try to “nickel and dime” you …. “How much can I save if we don’t do this? What about this? And this? What’s that for? Do you really need it?”

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