A bill of sale form template is a type of sales receipt often used when an individual is selling an item that carries a high value; it is a simple legal document that transfers ownership or title of an asset from a seller to a buyer. Such as second-hand car, boat or an aircraft. A bill of sale can document the sale of personal property, tools, animals such as livestock or pets, and household furnishings or appliances and many more.
With this free bill of sale form template, you’ll have a very simple and organized document which can be used as a receipt to transfer the ownership of any kind of valuable property.
Bill of Sale Form Template
Use for Excel, OpenOffice, and Google Sheets
However, this type of documentation is often not used when selling low-cost items, providing services, or for real estate purchases. While the seller typically provides the document, both parties gain some protection from it: Buyers can retain a copy of the bill of sale as proof of purchase, payment, and ownership, and sellers can document the terms of the sale and the condition of the item. Both buyers and sellers may need a bill of sale for accounting, tax reporting, or insurance purposes.
What we include in our free bill of sale template will normally depend on the type of asset that is being sold, but most forms will contain:
- Seller’s Name, Address, and Signature.
- Buyer’s Name, Address, and Signature.
- The wording that states that the Seller is transferring title or ownership of the asset to the Buyer.
- A complete description of the item. For a car or other vehicle, this would include the make, model, year, color, VIN number, and Odometer reading. For other items, this would include serial numbers and any other identifying numbers or marks.
- The purchase price and sale date. You should indicate what currency was used and the form of payment as well (cash, check, etc.)
- A statement specifying any representations or warranties, or inclusion of the phrase “as-is” to indicate that no warranties were made to the buyer.
- A guarantee that the Seller is the legal owner, that there are no claims, liens, or encumbrances on the asset.
- Name and signature of a witness, or possibly notarization, depending on local laws and the type of asset.
You may or may not need to have a bill of sale form notarized or witnessed. You can contact your county treasurer if you have any question about this. You may be able to find a notary at your local DMV.
Maintaining a bill of sale template for everything you sell is very important to avoid any legal issues in the long run. Just download our amazing free Bill Of Sale Form Template, fill them up, take printouts and do not forget to keep a copy of them signed by both the parties.