A credit card authorization form is a document, signed by a cardholder that grants the merchant permission to charge their credit card for a period of time as written in that document. The form is often used to give businesses the ongoing authority to charge the cardholder on a recurring basis — whether that’s monthly, quarterly, or more sporadically.
Whenever you are taking payment by credit card and the card isn’t present, there is some degree of risk. Download our standard and free credit card authorization form template to safeguard against that risk — which includes chargeback’s — you could ask your customer to sign a document that gives you permission to charge their card on an ongoing basis. That document is called a credit card authorization form.
Credit Card Authorization Form Template
Use for Excel, OpenOffice, and Google Sheets
Dealing with customer payments can be complicated, but with consumers preferring to pay for goods and services using a credit card, it’s vital that your business is set up for credit card authorizations.
In addition to our free template, the details below provides useful information on when and how to use a credit card authorization form, the associated advantages, what a form should include, and relevant legal requirements.
There are many instances when businesses may need to authorize credit card payments, particularly if the merchant does not have physical access to the credit card at the time a transaction is processed. Consider whether any of the following scenarios apply to your business transactions:
- If he credit card holder is not physically presente. they have placed an order on the Internet, over the phone, via email, or by standard mail. Verbal or written authorizations of credit card purchases, or card not present transactions, are typically used by merchants that do not have a traditional shop front e.g. airlines.
- If the billing occurs in the future– At the time of the transaction, the customer’s credit card is not charged, and the sale is instead pending against the cardholder’s account. These “authorization only” transactions are commonly used by hotels and car rental companies where an initial temporary charge may then be adjusted based on actual costs incurred e.g. hotel room service charges. Businesses can also use this type of transaction for customers that wish to put items on hold that are temporarily out of stock.
- IF the payments are of an ongoing or recurring nature– These cards on file transactions occur when the cardholder has authorized for the credit card to be used as the standing method of payment. Examples include businesses that offer subscription-based services and prefer to automate transactions for repeat clients.